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How To Choose A Live Band For A Wedding Party

So, you have come to decide that a live band is what you want for your wedding. This is the source of entertainment you think would encourage guests to fire up the dance floor. You want a live performance of the special songs that celebrate your love as a couple. You have eyed a number of bands that perform in your area, but are they good enough? Will you regret hiring them? Would they make an impact on your party? Should you just choose a DJ?

Having second thoughts about hiring a band to perform at your wedding is normal. You want only the best for your wedding and for your guests. You want to lose yourself in this special moment and not have to worry about the quality of music being aired. Yet, as a bride or a groom, you cannot help but worry whether you are making the right choice.

1. Watch their performances on YouTube

YouTube, as you know, is a treasure trove of all things videos—may that be music, commercials, movie scenes, trailers, etc. This is where you can find virtually everything you need to watch. If your band is even half as good as they claim to be, their videos would be on YouTube—either uploaded by them or by fans who have come to watch them play. Watch plenty of their videos and see if they have that style and that bravado that you are looking for in your band.

2. Look at what past clients are saying.

These videos would have comments. See what their past clients are saying about their experiences with the band. If the band has its own Facebook page, which it should, past customers would gather there to give them a rating or to provide a written review of them. Learn to distinguish between real reviews and ones that were written either out of spite or by someone the band requested to do so. Real reviews would include a timeline of how events transpired. They would even have a specific song that they would glow about.

3. Watch them perform live

Check out their website or their Facebook page. Where are they performing in the next couple of weeks? Can you go check them out during one of these events? See that the event is open for public (you don’t want to gatecrash a private event, of course) and check out how this band performs live. Some bands do not sound nearly as good live as they do on videos. Make sure you won’t fall into the trap.

4. Have them sing your “anthem”.

 

Surely, you have a theme song with your partner; a song that reminds you of the love that you share. When you watch the band perform, maybe you can request for them to try singing your anthem and see if they can give justice to the original song. This is important since this song might just be the song that will play during your first dance. Once they’ve hit the right notes, then it’s time to consider signing them up.

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Should You Hire A Band Or DJ For Your Party?

Can’t decide yet who should play at your party? Finding the right music maker for your party is a tough job because music can make or break an event. Before signing that contract and entering into an agreement with either a live band or DJ, make sure you have read this little guide we prepared for you.

Start by asking yourself the basic questions: What type of entertainment suits your personality and your event? How much money do you have for the entertainment portion of the program? Is your venue going to allow a full-set band to play? Will your guests appreciate the appearance of either a live band or a DJ?

Vibe and Theme of the Party

The type of music you will choose will set the tone for your party. This will also solidify the theme and bring all the elements of the party together to form one cohesive message. Music will be the one thing that people will remember about your event. Perhaps, except for the food, of course. What musical genre best describes the event? Is it old love songs? Is it indie rock? Is it a romantic string quartet? If you want the dance-your-booties-til-midnight kind of thing, you might be better off with a DJ who can mix and match the proper dance sequences for your group. On the other hand, you could choose a live band that will entertain your guests with their beautiful voices and their showmanship.

Variety of Songs

Whether you’ll have a DJ or a live band, one thing is for sure: you have to mix the songs you want to play during the event—don’t cluster old songs together. Rather, make sure that band or the DJ plays a mix of old and new, so they can reach more to your audience and encourage all guests, young and old alike, to hit the dance floor.

Budget

DJs are generally less expensive than hiring a live band. Of course, the price of their service still vary depending on the equipment they would use and the number of hours they will render. On the other hand, a band is more expensive simply because there are more people that compose a band. The price for bands varies by the number of musicians, the amount of time you want them to perform, and the day of the week and the time of the year. During holiday seasons, prices are generally higher.

Space

Even if you have the money to hire a 10-piece band, one of the considerations you need to make is the space. Does your reception venue have space for 10 musicians and their instruments? Do they restrict the number of performers per party? Are there any electrical outlets that the musicians can use to plug in their equipment? Some registered landmarks don’t allow the use of large speakers, so it is better to confirm this first with your venue manager. We’re sure that with the right negotiating tactics, you can eventually get what you want.

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Tips On How To Deal With Party Suppliers

The most important relationship any party organizer (whether working as a profession or as a DIY) could have is the relationship with the party suppliers and vendors. No party could be hosted successfully without the right suppliers for food, flowers, utensils, decors, and many more.

You can’t be expected to source everything by yourself for a party you are organizing. You would need the help of professionals—people who have been dealing with the materials you need for a long time.

1. Choose Wisely

Being a party supplier is apparently a popular career and business option these days. There are a lot of suppliers in the market, so choose your supplier wisely. Review each supplier and the pros and cons of hiring them. Make sure they have what you need at the right price. You also have to monitor their response time to your inquiries and how willing are they to comply with your requests.

2. Communicate Well

Lack of communication will endanger any relationship, whether personal or business. Take the time to communicate with your suppliers to build a healthy relationship with them. This is important especially when it comes to schedules and timelines. Your suppliers should have a clear understanding of what the goals of your party are and how these can be achieved with their help.

3. Plan for Contingencies

Even if you have a good relationship with your suppliers, it can’t be helped that there would be problems along the way such as late shipments and weather-related troubles. Plan for contingencies so you would have a ready-made idea when the problems arise. This contingency plan should be clear to you and to your suppliers so they can make concessions if the unthinkable happens.

4. Reward Your Suppliers When Needed and When They Deserve It

A simple “thank you” note would go a long way to make your suppliers feel that their work is being appreciated. If we have the gall to demand the best service from them and to pressure them during deadlines, we should also be able to recognize when the demands are met. Since penalties are imposed when the suppliers don’t hold up their end of the deal, there should also be rewards when the work was done above and beyond what was expected. A reward could be a simple note, a prompt payment, or a token of appreciation.

5. Accept Accountability

Not everything that could go wrong at your party depends on the suppliers. Sometimes, you are at fault, too. Maybe you have overreached? Maybe you did not think about the practicality of the timeline? Maybe you did not hold your end of the deal and the schedule was shaken up? If it was your fault, you’ve got to make sure to hold yourself accountable and to accept that the mistake was yours.

6. Pay on Time

If the suppliers were able to deliver the products and services as agreed upon in the contract, you have to do your part and pay on time. Most of the payments should be done right after the party was done but some organizers are good at not releasing the money immediately. Don’t be like that. If the suppliers complied with the demands, then do your part and pay up.

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Tips on Properly Choosing Party Invitations

One of the things we have to focus on when organizing a party is the invitations that we have to send. If we decide to send printed party invitations, that means we have to choose a design, a template, an overall theme, and the wording to make the invitations stand out and appear well-presented. While a lot of organizers don’t think invitations are important to any party, they are dead wrong.

This is the first thing that your guest will receive from your party. The invitation is where they will be getting the information from like where the party will be held, what time it will start, and how formal it is.

This is especially important in communicating the “theme” of the party. If the invitation is very formal, your guests will know that they should come either in a cocktail dress or in black tie (of course, this would be indicated on the “attire” part of the invitation). However, if the invitation is leaning on becoming casual and relaxed, then a nice party dress and slacks and polo (no tie) will do good, too.

Focus on the Theme and Motif of the Party

Your party may not exactly have a specific theme, but there should be a motif in terms of colors. What colors are you going to use for the linens and the overall stage design? What colors would the flowers be? What colors will be hanging from the ceiling or used as accents on the walls?

You may not be focused too much on the theme of the party but surely, there would be dominant colors there. These are the same colors that you should use for the invitations. You should also decide whether to make the invitations formal and elegant or a bit casual and relaxed.

Choose the Wording Carefully

This is the most important aspect in the creation of an invitation. Make sure there is no ambiguous information there so your guests will know exactly where, when, and what is being celebrated. Choose the wording carefully because you don’t want to send the wrong message to your guests.

Before finalizing and printing out the invitations, double check for any spelling and grammar errors. Do you know how expensive it is to reprint invitations? That would be a catastrophe.

Print the Invitations on Time

Finally, make sure that the process it takes for you to finalize the invitations are compliant with the schedule you have. The invitations must be sent out at least one month before the party. That gives your guests enough time to fix their schedule and even take leave from work (if they have to).

If you are going to print the invitations belatedly, you might as well not send them at all because what use would be receiving an invitation if the guests won’t have enough time to decide whether to go or not? The timing of mailing out the invitations is very important, so make sure you send the final version to the printers on time.

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How To Manage A Party Crisis

At one point in your organizing journey, you might encounter a party crisis that may potentially jeopardize the whole event. While we understand that it is easy to panic when a supplier backed out, when the venue runs into troubles, and when the weather suddenly turns bad, a truly skilled organizer and host would do everything in his or her power to find alternatives and find solutions to the problem.

Define the Problem

What is the problem? When did it crop up? Has it done permanent damage to the party’s schedule and logistics? What caused the problem?

Before dealing with the issue of finding good alternatives, you have to first identify what the issues are and come up with a list of reasons why these happened. The process would teach you how to zero in on the core of the issue and how the event catastrophically affected the success of holding the party.

In terms of handling the present issue, defining what the problem is before anything else will give you a better grasp of what strategies will work. For future events, this process will allow you to work out a set of rules and guidelines that would prevent the same thing from happening again.

Meet with the Stakeholders

When the problem has been identified and when it is finally isolated from the rest of the issues, the host or the organizer can then meet with the stakeholders—the owner, the investors, the clients, etc. Every single one in the team who would be affected by the changes in the plan would have to be met and the reasons for the changes explained.

The organizer must know what each stakeholder is worried about and what are the factors important to them. All of this information would play a role in crafting a sound strategy to address the issues of the event.

Find Alternatives

A crisis will only be a serious problem if there are no choices and alternatives offered. The client may have to adjust his expectations a little but that is better than having nothing at all. The test of a true party organizer is the ability to have a Plan B, Plan C, and all the way up to Plan Z. There should be no limit to the kind of choices that an organizer can offer.

Have an Open Mind

The problem with most party hosts and organizers is that they are stuck to one idea; they could not forgive themselves for having to move away from the original plan. An organizer needs to be flexible and willing to deal with the problems as they arose. And not just deal with the problems. They should be ready with alternatives. As an organizer, you need an open mind to deal with issues and problems that will surely come.

There is no party without a crisis. Every great party has surpassed a great test and a major crisis. It’s all about having the right attitude and the determination to see the party to success.

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Finding The Right Caterer For Parties

It is important to choose the right caterer for parties when hosting an event. The type of food, its flavor, and its presentation determines the success of your event.

There may be a lot of things riding on your decision of which caterer to hire, but you should keep in mind that food is important for parties. Think of it this way: A bad event can be salvaged by a good caterer while a good event with bad catering can send the guests heading to the doors, or worse, the restrooms.

Plus, the fact that the caterer is the number one or the number two most expensive item in your event list means that your decision has a budgetary element into it. Choosing a caterer will influence how much money you have left in your budget.

Responsiveness

Believe it or not, but the responsiveness of a caterer plays a critical role in the decision process. A lot of caterers claim to have the best-tasting food with the most competitive price, but it is a rare quality for them to both make quality food and be responsive to the queries and the ideas of the clients.

A caterer should be truly concerned with meeting the customers’ needs and wants. A caterer should not only be responsive, he or she should also ask questions about the theme of the event, the purpose, the budget, and the goals of the host.

Expertise

Not all caterers are perfect for every type of event. Some are more used to serving smaller, intimate-type social events while others are experts in catering for large corporations, weddings, and birthdays.

When speaking to a caterer, you need to be specific about the type of event you are planning. You should also talk to at least three caterers. Otherwise, you may end up selecting a caterer who isn’t a good fit for your event.

Menu Options

Most caterers have standard menus, but they should also be able to customize and personalize the menu according to the current trends and the theme of the event. An ideal caterer should be willing to handle or consider special requests.

If the caterer is not willing to adapt its menu or challenge its staff to create a customized menu, then that’s an immediate red flag.

Food Tasting

You have to attend at least three food tastings with different caterers to get the taste that you want. Never settle for a caterer that will simply give you a generic sample. You need to know what the food will taste like because, during the party, your event will be judged according to the flavor of your food.

You may request for the caterer to suggest wine pairings for the tastings too so you can choose the appropriate drinks.

Familiarity with the Venue

You need to have a caterer who is already familiar with the venue. The caterer must have worked in the event venue before to make sure that they are used to preparing the place for their buffet or sit-down dinners. They would be aware of the restrictions as well. For example, red wine and live flowers are not allowed inside historic house museums.

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Tips On Creating A Good Party Playlist

What’s a party without the right kind of music? If you’re having a wine party, make sure to have some jazz in your playlist. If it’s a party for teenagers, you better have some pop music in that list. Remember, your party playlist can make or break your event. Make sure it’s not too sappy or not too loud that your guests won’t be able to hear each other. The best music is when it’s just right and doesn’t need to be the center of attention.

To make sure that your little shindig is fun, you also need the right equipment. Sure, you have the right playlist, but do you have the speakers or the amplifiers for it? Will your music players or your laptop be able to play the list? Aside from the music equipment, make sure your lights will fit the music you’re going to play. You can’t play rock and roll with yellow twinkling lights as your décor. You can opt for the SHYU Bluetooth Smartphone Controlled RGB Color Changing LED Strip if you’re into some pop culture vibe.

For the meantime, here are some tips on how to create the perfect music playlist:

Don’t Use the Shuffle Button

The key to making a good music playlist is to make sure that the songs you’re going to choose are going to play well right one after the other. You cannot go sappy on one tune and then happy on the next. There needs to be a consistency on how these songs are lined up together. That being said, you certainly cannot use the shuffle button because this will blow up the whole idea.

Make Sure the Playlist Will Last

Make a playlist that will last for three hours of the party. You don’t want the playlist to end too soon that your guests are hearing the songs over and over again. You don’t want it to be too long that some of the guests have missed out on the songs you have chosen.

Consider Your Guests and Your Location

What vibe are you trying to create for the party? You have the power and the control over the vibe, tempo, and theme of the music. If you are trying to create an atmosphere where your guests can talk, you need to choose some jazz, downtempo electronica, or acoustic classics. If you are hosting a Christmas party, holiday tunes are in order. Is it a dance party? Then, the top 40 hits on your list should be good enough to dance to.

Mix Things Up

Surprise people with the variety of your music list. You cannot go three hours with all hip-hop music. You can throw in some sappy sentimental songs and classical music into the fray, so you can keep the guests excited about what’s next to come from your list. Don’t forget that you also be a little cheesy and play some pop classics such as songs from Britney Spears, Spice Girls, Madonna, Michael Jackson, and the like. Their songs are always guaranteed to make everyone feel good about the night. They may even sing and dance along with these songs.

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How To Successfully Plan A House Party

A house party should be the ultimate gathering for your friends and family. There’s no need for a better reason why you want to host a party. Every simple reason is good enough to spend time with friends and family or to cater to their need to try a new dish you’ve been slaving over, for example.

It’s nice to be able to throw a house party once in a while. Though there is much work that needs to be done before and after the actual event, the joy and elation one feels during the party is enough reason why you should at least try hosting one.

Here are some easy techniques that will help you host a great house party:

1. Focus on the Food

There can be no great house party without some great food. This is the center of attention in your house party. Early on, you should decide whether you’re going to whip up your own dishes or order from a favorite restaurant. You may also decide to ask your guests to bring their specialties, so you can all try something new during the party. Make sure you have enough food and drinks for everyone, so no one has to go out in the middle of the night to pick up some chips.

2. Invite Your Neighbors

There is a pretty good chance your party is going to get loud, right? Instead of waiting for your neighbors to come knocking on your door or for the police to ask you to turn it down a notch, you can invite your neighbors and make them feel like you want them to be there. Whether that is true or not, what matters is that they know you have at least extended an invitation to them. They will be more tolerant of the noise you’re about to create.

3. Be Ready with Your “Games”

You don’t know how a party may end up. When you’re in the middle of the party already and there is not much activity there, you can choose to take out some board games that everyone may enjoy.

4. Have Enough Glasses

You’ll never know when you’ll run out of glasses, so better stock up on them just in case your party attracted more people than you invited or got ready for. The New Star 12 pcs 12 OZ Clear Color Restaurant Tumbler Beverage Cup is a good choice since these are stackable and break resistant. Just in case the party gets rowdy, you won’t have to worry about the glasses breaking.

5. Lie About the Start Time

If you have time conscious friends, tell them the party will start at 10 PM if that’s the time you think you’ll be ready. If some of your friends are repeatedly tardy, just tell them the party will start at 8 PM, so by the time they arrive, your party is just starting.

6. Lock Doors

You don’t want everyone coming in and out of your rooms, right? You certainly don’t want to see people just sleeping on your bed after they’ve drunk too much wine or beer. Lock your doors, so that no one can enter the rooms. Keep your guests in your living room and your kitchen.

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7 Things To Remember When Planning A Budget Wedding

The average cost of a wedding in the United States today is around $35,000. It is one of the most expensive events in one’s life. Though a wedding happens only once in your life and you deserve the perfect event ever, it may not be practical for everyone to spend $35,000 for a one-day party.

Those of you who want to use that $35,000 or more on other things, don’t worry. You can still have that dream wedding within a practical budget. Simply follow these awesome budget wedding tips and you’ll be sure to have an amazing day without the hassle of having to pay the debts afterwards.

1. Wedding Venue

There are two things that you have to decide on the instance you decide to get wed: the venue and the date. These are two intertwined things when you want to save some bucks.

For the wedding venue, choose something outside the city limits and definitely not in a tourist place. For the date, pick a day that is not a weekend (meaning, Friday and Saturday), so you can have bigger discounts from your wedding suppliers.

2. Food and Drinks

Instead of hiring a caterer to provide the food and drinks, why not make them your own? You can ask your family or friends to help you with making appetizers or even shaking up your own cocktail drinks.

If this is not possible, hire an up and coming chef to provide the food for your wedding. Still not possible? Serve heavy appetizers and light main entrees, so that the people won’t be hungry but they’ll still be satisfied.

3. Photography and Videography

At the end of the day, all you will have from your wedding are your pictures and your videos. These two services can cost a lot, but you can save on them by hiring someone who is only starting in his career or who shoots weddings and other events as a side gig.

Maybe you even have a friend who’s a photography enthusiast? Why not ask him to provide the service as a “gift” to you?

4. Entertainment

What is a wedding reception or ceremony without music at the background? A band or a DJ can be quite expensive, so you better hire someone who’s willing to give you great discounts.

Most indie bands or student bands are cheaper and infinitely more talented and passionate. Hire them. You can even ask a family member or a friend to perform.

5. Party Favors

Instead of customizing or personalizing the party favors, you can simply buy Nakpunar Globe Jars with Gold Lids and put candies or chocolates in it. You don’t have to have them personalized. Candies and other treats will make them pretty on their own.

6. Flowers

Though they make everything beautiful, they can be quite expensive. You can be wise in choosing the kind of flowers you want in your ceremony and reception, and you can reuse them throughout the day. Those flowers on the aisles can be used as table centerpieces.

7. Wedding Dress

Every bride deserves the perfect dress. And while all brides want a Vera Wang for their dress, not everyone can afford it. If you can be wise with your choices, you’ll still feel like every bit a princess come your wedding day. The important thing is you’re marrying your soulmate.