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Delegating Tasks When Planning A Party

It’s the month of parties, y’all! That means you’re either hosting a party, being delegated to a task for a party, or attending as a guest (the best one). But hey, there’s really no need to be afraid of throwing Christmas party bashes because your friends and family can help you to a successful hosting of parties. That’s right! Treat this holiday season as an excuse to spend more time with your close friends and family (not that we need an excuse for that but you get the drift). Also, this is a special season where we can bond over gifts, food, and party planning.

But hosting a party means being the leader of the pack, being the one to delegate the tasks to your friends and relatives. How do you do that without offending some sensibilities and making sure they are equipped to handle the tasks handed to them? How can you make sure that everything will flow smoothly without sounding like a bossy boss?

Ask them if they are willing to help

Don’t assume that everyone is willing to help you plan the party. Some just want to attend it and not be part of the planning process. Always ask your friends and family if they want to lend a hand in planning the party and executing it to perfection. Don’t feel bad if some of them don’t have the time or the inclination to help. In any relationship, whether familial, romantic or platonic, honesty will go a long way.

Know their strengths and weaknesses

Once you know who are those willing to help, get to know their strengths and their weaknesses. Are they good with accounting and finances? Are they good in haggling with suppliers? Are they good with crafts and other paper materials? How about a friend who’s into arranging flowers? Or someone who’s into calligraphy? Put their hobbies and skills into good use by delegating the tasks that they are skillful in. You may also ask them to take on the tasks that they feel they’ll do great. Allow them that flexibility and freedom.

Open the communication lines

Once the planning has taken place, make sure that all communication lines are open. Whether it’s through calls or text messages or online chat, always be available for questions and suggestions. Learn to listen to your friends and families regarding the tasks assigned to them. Remember, this isn’t a formal and paid party where you have to be strict with deadlines and such. Treat the planning and executing stages as moments that can bond you better.

Be open to criticisms

If someone had the courage to tell you that there’s something off with what you’re planning, listen with an open heart. These are your friends and family. They want nothing but to have fun during the party, too, and every suggestion matters. Don’t be such a boss because this is an activity that should bring your loved ones together. It shouldn’t be something stressful or awkward.