One of the things we have to focus on when organizing a party is the invitations that we have to send. If we decide to send printed party invitations, that means we have to choose a design, a template, an overall theme, and the wording to make the invitations stand out and appear well-presented. While a lot of organizers don’t think invitations are important to any party, they are dead wrong.
This is the first thing that your guest will receive from your party. The invitation is where they will be getting the information from like where the party will be held, what time it will start, and how formal it is.
This is especially important in communicating the “theme” of the party. If the invitation is very formal, your guests will know that they should come either in a cocktail dress or in black tie (of course, this would be indicated on the “attire” part of the invitation). However, if the invitation is leaning on becoming casual and relaxed, then a nice party dress and slacks and polo (no tie) will do good, too.
Focus on the Theme and Motif of the Party
Your party may not exactly have a specific theme, but there should be a motif in terms of colors. What colors are you going to use for the linens and the overall stage design? What colors would the flowers be? What colors will be hanging from the ceiling or used as accents on the walls?
You may not be focused too much on the theme of the party but surely, there would be dominant colors there. These are the same colors that you should use for the invitations. You should also decide whether to make the invitations formal and elegant or a bit casual and relaxed.
Choose the Wording Carefully
This is the most important aspect in the creation of an invitation. Make sure there is no ambiguous information there so your guests will know exactly where, when, and what is being celebrated. Choose the wording carefully because you don’t want to send the wrong message to your guests.
Before finalizing and printing out the invitations, double check for any spelling and grammar errors. Do you know how expensive it is to reprint invitations? That would be a catastrophe.
Print the Invitations on Time
Finally, make sure that the process it takes for you to finalize the invitations are compliant with the schedule you have. The invitations must be sent out at least one month before the party. That gives your guests enough time to fix their schedule and even take leave from work (if they have to).
If you are going to print the invitations belatedly, you might as well not send them at all because what use would be receiving an invitation if the guests won’t have enough time to decide whether to go or not? The timing of mailing out the invitations is very important, so make sure you send the final version to the printers on time.